ADMINISTRATION ASSISTANT
REPORTING TO: National Operations Manager
CONTRACT: Part time (**Apply on the website**hrs per week), permanent
contract
SALARY: ?**Apply on the website**,**Apply on the website** per annum
(?**Apply on the website**,**Apply on the website** per annum WTE)
LOCATION: Shine?s Athlone office with flexibility for remote working
ABOUT SHINE
Shine?s vision is of an Ireland where all those affected by mental
health challenges have the right to recovery and the opportunity to
achieve the best quality of life. Our mission is to promote individual
and family recovery.
PURPOSE OF ROLE
The post holder will provide administration support to the National
Operations Manager and community mental health recovery teams.
DUTIES AND RESPONSIBILITIES
* Respond to email and telephone queries.
* Keep well organised files and records
* Input data into Shine?s CRM system Salesforce and run reports on
operational activities
* Co-ordinate completion of Service Level agreements (SLA?s)
within specified timeframe: ensure the collation of all relevant
information and submission of SLA?s to Shine?s funders.
* Support the monitoring and evaluation of operational activities,
including the collection and inputting of data
* Undertake specific areas of responsibility and special projects,
as required, to support the national operations team
* Prepare presentations, documents and reports related to operations
and/or mental health recovery
* Participate in team meetings
* Other duties appropriate to the role may be assigned from time to
time.
PERSON SPECIFICATION
* Excellent IT skills: Word, Excel, PowerPoint, Office**Apply on the
website**
* Excellent written and verbal communications skills
* Excellent organisation and time management skills
* Knowledge of Salesforce an advantage
* Must be able to work collaboratively, with a range of colleagues
in the wider organisation, as well as with external stakeholders
* Must demonstrate a high level of accuracy, efficiency and
attention to detail
* Experience of researching, collating and writing briefing
materials and proof-reading documents
* Flexible and willing to undertake varied responsibilities
* Ability to handle highly sensitive business communications, data
and other information with confidentiality and discretion
* Fluent written and spoken English.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS
* Leaving certificate or equivalent minimum level of education.
* At least 1 year administration experience
SHINE BENEFITS INCLUDE:
* Support and supervision provided by your line manager on a regular
basis.
* Training and ongoing professional development.
* Pension contribution scheme
* Flexible working hours.
* Access to Employee Assistance Programme.
* **Apply on the website** days annual leave per annum (pro rata for
part time employees) plus one wellbeing day per annum.
* Bike to work scheme.
* Paid maternity and paternity leave.
APPLICATION PROCESS APPLICATION IS BY OFFICIAL SHINE APPLICATION FORM
ONLY. CV?s will not be accepted. Send your completed Application
Form in Microsoft Word or PDF format to **Apply on the website**.
APPLICATION DEADLINE: **Apply on the website** noon on Friday 3rd June
**Apply on the website**
CONDITIONS OF APPOINTMENT: ALL OFFERS OF POSTS ARE SUBJECT TO
COMPLETION OF HSELAND CHILDREN FIRST E-LEARNING PROGRAMME PRIOR TO
COMMENCEMENT OF EMPLOYMENT.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
